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Spot Maintenance Coordinator

Job Summary:

The Spot Breakdown Coordinator is responsible  for the coordination of both scheduled and non-scheduled repair assistance on our current fleet of 60 spotting trucks at 12 different sites.  In addition, this position will also assist in the maintenance required on any of the current 300 road trailers in our “Trailer Rental Program”.  This person will work with the existing site manager to direct the vehicles to the nearest service location or one of the service providers using the Road Call module in TMT.  They will acknowledge a breakdown event and identify the best course of action to most efficiently and cost effectively resolve the mechanical issue.  In addition, they will be aware of equipment OEM service networks, purchased component warranties and will seek to direct service plans that are most appropriate to the event.  Hours are 7AM to 5PM Monday thru Friday.


  • Manage incoming maintenance issues from all site managers.
  • Create Breakdown Cases and properly Characterize the event by Event Type, Equipment Type
  • Will involve OEM and Component supplier’s service support centers where appropriate and maintain accurate records of corresponding case numbers associated with the event
  • Set accurate “Follow up” times to ensure accountability and maintain a sense of urgency to get equipment operational as soon as possible
  • Seeks to exhaust all possibilities in getting equipment operational no more than 24 hrs from when the unit went down
  • Accurately records case notes to provide a condensed “Story” of the event and its resolution
  • Accurately maintains an event Life Cycle Status
  • Will communicate with Operations to keep Site Management aware of the event timeline and will maintain as accurate Estimated Up Time so load planning can rely upon when the unit will be operational.
  • Will escalate cases as needed to maintain progress in the case and ensure the proper diagnosis of the repair and maintain continuity of Warranty Recovery.
  • Follows guidelines for preventing vendors from overcharging for repairs and preventing scam artists from stealing from the company
  • Follows guidelines for approving repairs and issuing payment or giving out purchase orders
  • Manage calls from site manager who require assistance, typically mechanical, in a timely and cost effective manner


  • High school diploma/equivalent required
  • Very high ethical standards and accountability
  • Mechanical knowledge preferably with tractor/trailer operations
  • Strong customer service skills


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